Prelonging of recrutation process untill 07.04.2023
Dear Student you should send application form in original to our office or put in in the box for documents near the 209 room.
The person submitting the Application form for mobility is required to read this information clause
More information about personal data: https://ec.europa.eu/erasmus-esc-personaldata .
Recruitment procedure for 2023
- The recruitment procedure is conducted once per academic year and concerns the submitted applications.
- AN application should be submitted to DNiWZ by the deadline set by PUM, in the academic year preceding the year in which the study period is planned. applications will not be accepted after the deadline.
- Exact deadlines for submitting the applications are given on the PUM website (Studies – tab: Erasmus+).
- Before submitting the application, you should read the curriculum offered at the selected partner university and consult with the relevant Departmental Coordinator whether it is possible to prepare a Learning Agreement for studies.
The study application consists of:
a) a completed application form indicating the first-choice university and the second-choice university,
b) confirmation of knowledge of the foreign language in which classes will be conducted abroad at the level required by the selected partner university, as specified in the inter-institutional agreement,
c) additional documentation (if applicable):
i. documentation that forms the basis for awarding additional points for demonstrated scholarly achievement
ii. disability certificate.
The traineeship application consists of:
a) a completed application form indicating
b) potwierdzenie przyjęcia na praktykę przez wybraną instytucję przyjmującą, zawierające informację o zakresie wstępnych dat wyjazdu oraz języku praktyki,
c) confirmation of knowledge of the foreign language in which classes will be conducted abroad at the level required by the selected institution
d) additional documentation (if applicable)
i. that forms the basis for awarding additional points for demonstrated scholarly achievement
ii. disability certificate.
8) The documents referred to in subsections 6 and 7 should be delivered as originals, i.e. on paper, or in a form provided with a qualified electronic signature or 'trusted signature' (ePUAP). However, during the period of limited operation of PUM, as well as during periods indicated in a separate order of the Rector, it is permissible to deliver documents in the form of scans.
The grade point average is calculated using the following rules:
a) The students' grade point average, entered into the form by the Dean's Office of the relevant department, is calculated from all completed years of study preceding the recruitment for the Programme. In order to calculate the average, all grades from examinations in the study plan for all the completed years of study in the given field of study are summed up and divided by the number of these grades. If a student receives a fail grade from a given course/module – the grade average is calculated by summing the grades from all the terms and dividing the sum by the number of grades (terms). The average grade is given to two decimal places.
b) The doctoral students' grade point average, entered on the form by the Doctoral School Office, is calculated from all the completed years of study / education of a given degree preceding the recruitment for the trip. To calculate the average, all the grades from exams included in the study / education plan for all the completed years of study / education are added together and divided by the number of these grades. If a student receives a fail grade from a given course / module – the grade average is calculated by summing the grades from all the terms and dividing the sum by the number of grades (terms). The average grade is given to two decimal places.
c) In the case of first-year students and doctoral students, the grade point average is calculated from the examinations scheduled in the first semester of study.
d) If a student or a doctoral student does not pass the examination scheduled in the winter examination session, and thus it is not possible to calculate the average within the deadline for submitting the applications, they will not be qualified for the trip.
e) If no examination is included in the study plan in the first semester and thus no average can be calculated, then:
i. for students, the results obtained in PUM enrollment are compared,
ii for doctoral students, the grade point average entered on the form by the Doctoral School Office, which was the basis for admission to the doctoral program / doctoral school, is used as the grade point average.
A person who meets one of the following conditions may be exempted from submitting proof of language proficiency in the application form:
a) over the last 5 years of study (including the current year) has completed or is completing a study or traineeship under the Programme in the language required by the selected partner university and has obtained certification of language proficiency at the required level in a previous classification or as a result of the first or second language proficiency test in the OLS system,
b) is a student in an English-speaking program and plans to go to a partner university where classes are conducted in English,
c) the language required by the selected partner university is their native language.
11) A person whose application does not include proof of knowledge of a foreign language and who does not meet the conditions specified in item 8, must take a language examination conducted at SPNJO for the purpose of the recruitment procedure for the Programme.
12) After the deadline for submitting applications, PUM will set the dates for examinations in particular foreign languages, the knowledge of which is required by selected partner universities. The dates will be given at the PUM website.
13) UKK recruits persons who jointly meet the conditions specified in the general rules described in item 1. 1 and the following conditions:
a) have submitted a properly completed application by the deadline set by PUM
b) have a grade point average, referred to in item 7, not lower than the average determined by the Rector's announcement,
c) obtained a positive verification of proficiency in the foreign language required by the chosen partner university (the level of language proficiency is verified by an examiner appointed by SPNJO on the basis of documentation submitted in the application Form or on the basis of an examination) or has met one of the conditions mentioned in item 8,
d) in the case of full-time Master's students, to have completed the first year of study.
14) In the case of students and doctoral students, going on an internship cannot interfere with the completion of studies/education by the deadline specified in the study plan.
15) Persons who are taking part in a study mobility within the framework of the Programme may take part in a traineeship within the same academic year provided that the study mobility has been successfully completed beforehand. This rule also applies when the traineeship is followed by a study visit.
UKK awards points to qualified persons according to the following rules:
a) the grade point average referred to in item 7, multiplied by 2, (e.g. average of: 4.25 x 2 = 8.50 points),
b) 1 point for having academic achievements during the current cycle of study and at the latest by the last day of the deadline set by PUM for the submission of applications, in the form of:
i. publication of a scientific article (individually or as a collective work) in a peer-reviewed journal with IF, MNiSW scores, or in a peer-reviewed journal without IF or with MNiSW scores; the actual date of publication in the journal reported to the PUM Library (and not the date of acceptance for publication) is considered as publication of the work,
ii. active participation in a national or international congress / conference / symposium / congress / science Olympiad / scientific competition symposium of student organizations, medical universities, STN or scientific societies / proved by: poster, abstract, award, honorable mention, etc.
iii. obtaining a domestic or foreign research grant funded by external sources,
iv. winning a national or international award for scholarly achievement;
c) 0.75 point for the opportunity to deepen foreign language skills during the studies abroad,
d) 0.75 point for the opportunity to learn a new culture and customs of the country where the partner university chosen by the candidate is located.
17) A person who is a citizen of the country eligible in the Programme is entitled to go to a university in their home country, however, in the recruitment process the points indicated in subsection 12 points c and d are not taken into account. However, if the language of study is their mother tongue, subsection 12 point c will not be taken into account.
18) The number of places at a given partner university is limited and depends on the arrangements in the agreement concluded between PUM and the given university.
19) The UKK, on the basis of the awarded points and the limits of places in a given field of study at partner universities in selected countries, establishes a list of persons qualified for the Programme, consisting of a core list and a standby list. The person with the highest number of points has priority in choosing a university in a given country.
The core list is a list of persons whose study will be subsidized. In a case when the limit of places in a given field of study at a chosen partner university is used up by persons with higher number of points, a person from the core list may change the choice of partner university within the same country.
The standby list is a list of persons whose studies abroad may be financed if there are available funds remaining and provided that a place is available in a given field of study at a selected partner university or in a selected country.
20) Based on the scores awarded, UKK determines a list of persons qualified for the placement, consisting of a basic list and a standby list. The basic list is a list of participants whose stay abroad will be supported with grants. The stand-by list is a list of participants whose trip can be subsidized only in case of a financial reserve.
21) After the results of the recruitment process are announced, the persons from the standby list may decide to go with a so called "zero-grant", provided that the places at particular universities are not taken by persons who obtained a higher number of points. The willingness to study with a zero-grant should be reported in writing to DNiWZ no later than within the deadline set by UKK.
22) If more than one person receives the same number of points, the following criteria will determine placement on the list in the following order:
a) the year and degree of studies completed during the recruitment process to the Programme - priority for persons from senior years,
b) the grade point average referred to in subsection 9,
c) the number of points earned for academic achievement as referred to in subsection 16 point b,
d) the number of points obtained in the recruitment to studies at PUM.
DNiWZ shall inform individuals of the results of recruitment by email to the address the students provided in the application form!
- Rector Announcement Erasmus+
- Announcement of prelonging of Recrutation
- Changes to Rector announcement
- Minimal average for Erasmus+ 2023