Regulations
Regulations of the Main Library of the Pomeranian Medical University in Szczecin
This is an English translation of the library regulations.
For legal purposes only the original Polish text is regarded as authentic.
The following rules apply to the Pomeranian Medical University Library that is: the Main Library and Branch no. 1.
Regulations for Accessing the Collection
I. Initial Conditions
§ 1
1. The Main Library and Branch no. 1 shall make the library holdings accessible to all members of the University and the general public.
2. The following rules apply to the holdings belonged to the Pomeranian Medical University and the materials acquired by the interlibrary loans described in the Regulations of the PMU Library.
3. The access to the library collections shall be provided:
a) by the loans
b) by the interlibrary loans
c) in the reading room
d) in the computer rooms.
§ 2
1. The use of the library collections on site shall be free of charge.
2. The science information, the interlibrary loans services, the photocopy services shall be provided with a charge by the Library.
3. Usage fees for the library services, specified in the price list, which is issued as an order by the rector of the Pomeranian Medical University at the request of the manager of the Main Library.
§ 3
All users of the Library shall:
a) deposit their coats, jackets, hand-luggage, and the like, in the lockers provided
b) refrain from phone calls
c) keep silence in the Library.
d) refrain from eating and drinking (lockable bottles, spill proof bottles are permitted).
e) get acquainted and observe Library Regulations
§ 4
1. For the purpose of the protection of the personal information of the Library’s users the PUM Library shall comply with the Personal Data Protection Act of 29 August 1997.
2. The administrator of the personal information mentioned in § 4 Rule 1 is the Pomeranian Medical University in Szczecin, Rybacka 1, 70-204 Szczecin, Poland
3. Personal information mentioned in § 4 Rule 1 shall be processed for record of the services and control accessibility of the collections, statistics and correspondence.
II. Regulations for the Lending Room
§ 5
1. Membership to the PMU Library is available to:
a) the students, PhD students, employees of the Pomeranian Medical University in Szczecin
b) staff of the clinical hospitals of the Pomeranian Medical University in Szczecin
c) students of other universities in Szczecin on the basis of the student interlibrary card issued by his/her university
d) healthcare staff of the West Pomerania province.
2. All individuals mentioned in §5 Rule 1 shall fill the register form attached to this Regulations as annex no 1.
3. A librarian verifies the identity of the individual mentioned in §5 Rule 1 on the basis of either ID with photo or valid student’s ID.
§ 6
1. Library accounts of the students, including students of doctoral studies, are activated in the Lending Room on the basis of current student’s ID for the period of study. For the holders of the student's ID issued by PMU library cards shall not be issued.
2. For the other individuals mentioned in §5 Rule 1, library card has to be issued and activated for one-year period. Payment is specified in the price list.
3. Healthcare staff of the West Pomerania province may become a member of the Lending Room after activation of the library card and payment of the annual activation fee specified in the price list.
§ 7
1. The library card must be collected in person at the service desk.
2. Library cards are not transferable.
3. The card’s owner must report to the Library of any changes to their personal details included in the register form.
4. The loss or damage of the library card must be reported immediately to the Library. A replacement fee is specified in the price list.
§ 8
1. There is self-service access to the open bookshelves - "open access" - in the Lending Room.
2. The orders for the library items kept in the storeroom must be delivered via internet not later than 30 minutes before the Library closes.
§ 9
1. All individuals borrowing the library items shall be verified by librarian on the basis respectively valid student’s ID or library card and ID.
2. Loans shall be registered electronically on the basis of the item’s barcode and library card or student’s ID.
3. After registering the loan user should check his/her personal library account and report any comments to the duty librarian.
§ 10
1. Loan period defined as “status” - is calculated and set for each item individually.
2. There are following loan periods designated:
a) on-site – no loan possible
b) 1 week
c) 1 month
d) 2 months
e) 3 months
f) 6 months
g) 12 months
h) long-term.
3. The loan period may be shortened and earlier recall may be placed on the item by the Library.
4. Items may be renewed if another copies of that item are available in the library or if another reader has not reserved them.
5. Only the staff of the Pomeranian Medical University is eligible to borrow the items for a “long-term” loan period. Such items are subjects to earlier recall by the Library.
§ 11
1. Following library items are not intended for loan:
a) items with on-site "status" designated
b) books published before 1945
c) PhD theses
d) special collections
e) journals kept in the reading room
f) handy book collection
g) documents delivered to the Library via interlibrary loans.
2. Library documents specified in § 11 rule 1 may be used in the Reading Room only.
3. Special collections (with call numbers starting with “S”) are available from Monday till Friday from 8.00 a.m. to 3 p.m.
§ 12
1. The textbooks for the new academic year are available for loan after clearing up library account in current academic year (no books registered on loan, no fines).
2. Student or student of Doctoral Study may borrow up to 15 items.
3. University staff may borrow up to 20 items.
4. Other users mentioned in § 4 rule 1 may borrow up to 5 items.
§ 13
1. Financial obligations towards the Library overdrawing 20 zł result in blockade of the reader’s account.
2. Reader’s account inactive for 5-years is automatically deleted from library’s system.
§ 14
1. Students of the Pomeranian Medical University may become the members in all libraries of other public universities in Szczecin on the basis of the interlibrary ID card. Cards issued under this section shall be free of charge and shall be issued by the Lending Room /one photography required/.
2. Holders of interlibrary ID cards before clearing his/her reader’s account in the Pomeranian Medical University Library have to clear his/her accounts in the libraries (libraries within interlibrary cooperation agreement) which s/he used and obtain relevant confirmations.
3.In case of interlibrary ID card loss, confirmations of clear library accounts in all libraries within interlibrary cooperation agreement must be delivered to the Library of the Pomeranian Medical University.
4. Before receiving diploma or quitting the job in PMU, employees, PhD students and PMU students must confirm clear library account on clearance slip and return clear interlibrary ID card.
III. Regulations for the Interlibrary Loans
§ 15
1.Interlibrary loans shall be carry out by the Reading Room and the Branch no. 1.
2.The aim of interlibrary loans service is to provide the eligible users with medical literature not available in the Library of the Pomeranian Medical University.
3. The Pomeranian Medical University staff, students, PhD students, staff of the clinical hospitals of the Pomeranian Medical University, healthcare staff of the West Pomerania province, Polish and foreign libraries are entitled to use interlibrary loans.
4. All individuals requesting interlibrary loans shall produce evidence of identity like valid library card or student ID respectively.
5. Items available in other libraries in Szczecin can not be ordered via interlibrary loans.
6. Original documents delivered via interlibrary loans may be used on site in the Reading Room only. Interlibrary loans shall be provided with a charge on the reader’s cost.
7. Secondary documents (eg: photocopies) ordered via interlibrary loans shall belong to the users after payment according to the price list.
IV. Regulations for the Reading Room
§ 16
1. Reading Room is open for the general public.
2. The Reading Room’s collections may be used on site only.
3. The students, PhD students, staff of the Pomeranian Medical University may borrow items of the Reading Room’s collection for the night or weekend.
§ 17
1. There is self-service access to the open bookshelves – “open access” - in the Reading Room.
2. Library materials kept in the storeroom shall be available after order either via internet or to the duty librarian, not later than 30 minutes before the Library closes.
3. Users may use their own mobile devices (eg. laptop, notebook) on condition not to disturb the other users.
4. Readers in the Reading Room are obliged to:
a) sign to the visit book and leave their students ID or library card respectively with the duty librarian in case of using didactic aids or taking the books outside the Reading Room
b) report to the duty librarian on their own documents like books or journals, which they bring in the Reading Room
c) give back undamaged library materials and report any noticed damages of library materials to the duty librarian.
V. Regulations for the Information Department
§ 18
1. At the Information Department users have at their disposal:
a) computer room
b) informatorium
c) individual study rooms.
§ 19
1. Computer room and informatorium may be used by:
a) individuals mentioned in § 4 Rule 1
b) all individuals interested in medical literature after completing the form mentioned in § 4 Rule 2. In such case the user shall obtain individual access valid for five days.
2. Computers in the computer room or in informatorium shall be automatically log off when lack of activity of the logged user lasts more than 10 minutes. All data entered/saved on the computer in such case shall be lost.
3. The Pomeranian Medical University staff, students and PhD students only are entitled to use self-service scanners. Use of self-service scanners is free of charge.
§ 20
The Pomeranian Medical University staff, students and PhD students only are entitled to use individual study rooms.
§ 21
1.The workstations in informatorium and computer room are connected to the internet.
2. Access to all computers is authorized.
3. Any changes in configuration of original system and activity prejudicial to the safety, well-being, or security of readers or Library staff or to the preservation of the collections, playing games and watching movies is forbidden.
4. The time of using computers may be limited in case of deepen interest.
5. Before terminate the computer session user shall clear all entered data and then log off.
§ 22
1.Users may access the computers after registering in the Information Department. After presenting valid library card or student ID to the duty librarian, user shall obtain login and password.
2. Logins and passwords are not transferable.
§ 23
1. Searching databases assisted by duty librarian and printing are providing with a charge according to the price list.
2. User’s data may be saved on the mobile devices or e-mailed free of charge.
§ 24
1. Library staff are empowered to control users’ activity on the library computers.
2. Any problems with the equipment must be reported to the librarian.
3. Library staff are empowered to terminate user session in case of infringing library Regulations.
VI. Copy Room
§ 25
1.Following services are provided by the Copy Room:
a) photocopy of library materials according to the users' orders
b) photocopy of library materials according to the orders of Polish and foreign libraries.
c) photocopy according to the needs of other units of PMU.
d) scan of library materials according to the users orders.
e) scan of library materials according to the orders of Polish and foreign libraries.
f) bind materials according to the needs of PMU Library.
g) bind materials according to the needs of other units of PMU.
2. The fees for services mentioned above are specified in the price list.
VII. Final decisions
§ 26
1. Users are obliged to treat the library materials with care and attention. Materials must not be damaged, defaced by writing or otherwise altered.
2. In case of loss or damage of library materials, user is obliged to:
a) buy a copy of the same or the newest edition, or
b) if the item is impossible to buy in Poland, the Library manager shall set the replacement cost , or
c) buy another book indicated by the Library, or
d) return a bind photocopy of an item at user’s expense.
3. Failure to return library materials on time will result in applyed – automatically by integrated library system Aleph – fine, according to the price - list.
§ 27
1. Infringement of Library Regulations, in particular:
a) damage or the theft of library materials
b) lack of proper reaction on call for return library materials
c) improper behaviour in the Library
form grounds for applying the sanctions under § 26 Rule 2.
2. Users who infringe the Library Regulations risk following sanctions:
a) admonition in writing
b) temporary or permanent suspension of the library user rights
c) report to the dean or the management of the user about infringing the Library Regulations
d) disciplinary liability under the higher education act
e) bringing a case before a court.
4. Settlement of matters not regulated by the Library Regulations belongs to the manager of the Main Library of the Pomeranian Medical University.
5. The decisions of the manager of the Main Library may be appealed to the rector of the Pomeranian Medical University.
§ 28
1. Regulations are voted by the Senate of the Pomeranian Medical University on request of the manager of the Main Library of the Pomeranian Medical University, after opinion given by the Library Committee.
2. Any changes to these Regulations shall be made in accordance with the procedure under § 70, Rule 2 of the Senate of the Pomeranian Medical University in Szczecin and shall be published on the website of the Library.
